Support Page Content
Event Fees
As an active member of our community, Sacramento State frequently wants to collaborate with colleagues to host conferences, consortiums, and other special events, as well as introduce future hornets to summer adventure camps. However, as a state agency, Sacramento State is not allowed to give our resources, including staff time and services, for free. Event fees are a way that we can continue community enhancement activities while remaining compliant with state and federal regulations.
Event Fees are frequently fees associated with fundraising events, but not always. Any event on campus that has an entry or registration fee is typically an Event Fee. This includes Conferences, Consortiums, Forums, Sports Camps, etc.
Event Fees vs. Public User Fees
It is often difficult to discern the difference between an Event Fee or a Public User Fee. Please see the table below for more information on telling the difference.
Please connect with the Accounting Services department for more information and for direction on completing a proposal for a new or for changes to an Event Fee.
| Event Fees | Public User Fees |
|---|---|
| Purpose is for fundraising or conference. Not specifically for students | A service provided by campus or Department to the public |
| Doing for the public in general | Tickets to campus activities |
| If students want to attend they would also need to pay for entry | Students can attend for free or at significant discount |
| Examples Include: Sports camps, consortiums, special events | Examples Include: Fingerprinting, passports, theatrical productions, planetarium |
Process
Requesting New Event Fees
Once your department or program has determined you might need an Event Fee, you will want to:
- Download the Event Fee Request Form
- Review the form to understand what information we need to make our determination on the fee(s)
- Develop a two-year projection of revenue and expenses
- The proposal must show that the fee revenues will cover all anticipated expenses
- There is a sample of this page to help guide your efforts
- Thoroughly answer all questions
- You do not need signatures at this point
Once you have your proposal filled out, submit it to Accounting Services for review. They will determine if the activities are appropriate for an Event Fee, and if the revenue will cover expenses. Once Accounting Services is done reviewing the proposal, they will email the form back to the sponsor, who will get the department and divisional approvals. This signed form should then be emailed to Jeanne Brewster for further review.
Please email Financial Services if you have any questions.