CHHS Student Hiring Process

Academic Student Employees (ASE PTF) Unit 11

GPA Minimum Requirements (Cumulative)
- Graduate Students 3.00 or better (newly admitted 2.5)
- Undergraduate Students 2.5 or better (newly admitted 2.0)

All Hiring documents must be completed BEFORE the student can begin work.

Hiring Spring 2024 Date:

Teaching Assistant (TA): January 17, 2024 to May 22, 2024
Instructional Student Assistant (ISA): January 22, 2024 to May 22, 2024
Graduate Assistant (GA): February 1, 2024 to June 28, 2024

Hiring Fall 2023 Dates:

Teaching Assistant (TA): August 23, 2024 – January 2, 2024
Instructional Student Assistant (ISA): August 28, 2023 - January 21, 2024
Graduate Assistant (GA): September 1, 2023– January 30, 2024

Student Employment (SEPTF) Non-Unit 11 / Student Assistant Hiring Dates:

Federal Workstudy Students (FWS) (Job codes 1871 & 1872)
- August 28, 2023 to May 17, 2024
- FWS students transition to bridge on May 20, 2024.

Student Assistants (SA) /Non Citizen Status (NCS) (Job Codes: 1870 & 1868):
- August 28, 2023 to May 30, 2024.
Summer Brigde 2024:
- June 1, 2024- August 25, 2024 (Tentative Dates)

Department Funded Hires

Please do the following prior to submitting your hiring requests into OnBase (Non-unit 11 SEPTF & unit-11 ASEPTF):

Dean’s Office needs to implement a reporting process for tracking purposes. OnBase does not have a reviewer function built into the workflow. As a result, we do not know when students are being hired unless we hear from you first.

ASC/Department Chair submits CHHS Qualtrics Student Employment Request Form link: Summer/Fall 2023 & Spring 2024 CHHHS Student Hiring Request
Once HHS Dean's office approves the positions the Department ASC generates a job posting through Handshake (SA) or Office of Graduate Studies (TA, GA , ISA) (whichever applies).
After the department selects the final candidate the department provides the college time keeper the hiring students information and emails the following information to Alma Valdez
- Students name
- Student ID
- Department
- Supervisor name
- Hourly Salary
- Appointment dates
- Job Code (1868-SA non-resident, 1870-SA, 1874-Summer Bridge, 1150-ISA, *2355-GA)
Department proceeds with OnBase/HR Academic Student Personnel Transaction Form (ASEPTF)or HR Student Personnel Transaction Form (SEPTF ) submission upon approval from CHHS. Required documents for ASEPTF must be included:
- The ISA/GA/TA : Application ISA or TA/GA Application is required (Chair signature required & must be fully completed)
  - Be sure all required boxes are checked and all information is submitted
  - Department hiring manager/ASC is responsible for verifying the unit requirement (Graduate 4-12, Undergraduate 6-15). *If over this number of units an exemption letter is required and must be attached.
  - Department hiring manager/ASC is responsible for verifying the student’s academic eligibility (Graduate 3.0, undergraduate 2.5)
- The ASE Position Description Breakdown form is a required attachment (Form with percentages-Choose correct form for position type— TA, GA, ISA etc.)
- If applicable academic exemption must be submitted with an application, attach it to the ASEPTF in the Supporting Document section.
- Please attach a resume to the ASEPTF in the Supporting Document section.
- Exact hours for ISA positions must be manually entered on the ASEPTF so they match the ISA application information.
- Please list Alma Valdez (alma.zechman@ csus.edu) as the Hiring Manager on the ASEPTF.

CHHS - ED Equity Funded Hires

Please do the following prior to submitting your hiring requests to CHHS (Unit-11 ASEPTF):

ASC/Department Chair submits request for Ed Quity Student Hire: Summer/Fall 2023 & Spring 2024 CHHS Student Hiring Request

- Job Code (ISA - 1150) CMS-0008818 -Ed Equity

After gaining approval from the Dean’s Office, the Dean’s Office will have a position posted through the Office of Graduate Studies for (Unit 11 Position Description -Instructional Student Assistant) generic for all Ed Equity ISA hires; if you need a different Position Description different addressing your program’s specific needs let us know.
Advertise the position at the department level using a modified version of the advertisement provided by the Dean’s Office, to address your program’s students’ specific needs.
After candidate(s) submits application materials to your department ASC and a student is selected, email the application, along with the following attachments if applicable to Alma Valdez:
- The ISA Application -Pay close attention to the following:
  - Be sure all required boxes are checked and all information is submitted
  - Department hiring manager is responsible for verifying the unit requirement (Graduate 4-12, Undergraduate 6-15). *If over this number of units an exemption letter is required and must be attached.
  - Department hiring manager is responsible for verifying the student’s academic eligibility (Graduate 3.0, Undergraduate 2.5)
  - Chair signature required & must be fully completed)
- The Instructional Student Assistant Position Breakdown (Form with percentages-Choose form for position type—ISA)
- If applicable academic exemption must be submitted with an application.
- Please submit a resume
- Alma Valdez will proceed to OnBase HR Academic Student Personnel Transaction Form (ASEPTF) submission.

CHHS- Student Development Funded Hires

Please do the following prior to submitting your hiring requests to CHHS (Unit-11 ASEPTF):

Student Development Application Process

Approved Student Development Expense Justification Request
After final candidate is selected, email the application, position breakdown, resume and academic exemption (if applicable), along with the following information to Alma Valdez:
Alma Valdez will proceed to OnBase ASEPTF submission. Include the following documents:
- The ISA Application is required (Chair signature required & must be fully completed)
  - Be sure all required boxes are checked and all information is submitted
  - Department hiring manager is responsible for verifying the unit requirement (Graduate 4-12, Undergraduate 6-15). *If over this number of units an exemption letter is required and must be attached.
  - Department hiring manager is responsible for verifying the student’s academic eligibility (Graduate 3.0, Undergraduate 2.5)
- The ISA Position Description Breakdown Form (Form with percentages-Choose form for position type—ISA)
- If applicable academic exemption must be submitted with an application.
- Please submit a resume

Student Job Descriptions

The Instructional Student Assistant (1150/1151-ISA) (Undergraduate or Graduate Students) position is focused on grading, tutoring, or teaching (not instructor of record).

The Graduate Assistant (2355 -GA) (Graduate Students) assists a faculty member or teaching staff with various professional and technical duties (non-teaching) associated generally with the subject of programs in which the assistant is doing graduate work: supervising students in a classroom, workshop, or laboratory, training students in the use of equipment or resources, assisting faculty with research and preparation of course materials, participating in the evaluation of students’ work, tutoring students, and other related work.

The Teaching Associate (2354-TA) (Graduate Students) performs assignments that primarily involve classroom and laboratory instruction. Responsibility for a course may be vested in the Teaching Associate under the direct supervision of an appropriate faculty member. Typical duties include being responsible for providing classroom and/or lab instruction, making assignments to students, preparing course materials, administering examinations, assessing student performance, tutoring t student and determining course grades. Also, incumbents may assist faculty with field experience, supervision, simulation exercises and/or research projects.

The Student Assistant (1870/1871-SA) (Undergraduate or Graduate Students) performs other duties including clerical, technical, custodial, laborer, or other work as assigned. There is not a set Position Description for Student Assistants, but you can take a look at the Pay Scale, which list typical duties and for students and suggested pay range.

The Bridge Student Assitant 1872 -BSA (Undergraduate or Graduate Students) is used primarily during the summer, if the student is not enrolled for the summer semester (YRO) or during the academic year, if the student assistant is enrolled in less than half time status (undergraduate level=6 units, graduate level=4 units). Using the Bridge classification does not automatically authorize a student assistant to work more than 20 hours per week during the academic year. Student employees who fall within the Bridge classification must contribute to the Part-time, Seasonal & Temporary Employees Retirement Plan (PST) and Medicare.

The Student–Nonresident Alien Tax Status classification (NRA- 1868) has been established in the CSU to help campuses meet federal tax compliance requirements in order to accommodate federal tax withholding requirements as appropriate. This classification is used year-round while the student remains in a nonresident alien tax status. Appointments to the Student–Nonresident Alien Tax Status classification are exempt from FICA.

Student Employment- Hiring Paperwork

All documents must be completed before student can begin work:

Completed I-9 along with the following:

Employee Action Request form
Emergency Contact Form
Student Employee Agreement
Oath of Allegiance
Supplemental Application Form
Designation of Person(s) Authorized to Receive Warrants form
CALPERS Self Certification form
SSA 1945a form
The I-9 Verification in person and on campus, Student Employment Office located in Del Norte Hall, Room 3009. Our scheduled office hours are Monday-Friday between 8:00 a.m. and 5:00 p.m. Please bring your completed paperwork and valid forms of ID* to our 3^rd floor Del Norte Hall office. I-9 Acceptable Documents.