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Office of Graduate Studies Academic Affairs

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Application Information and Procedures

Welcome Applicant!

These instructions are for domestic U.S. applicants (US Citizens, Resident Aliens or H visa) only. For International students, visit Applicants with Foreign Documents.

International students (F or J Visas) must apply through International Admissions. Do not fill out the general graduate studies application as it will be invalid.

This information is only for applicants interested in Doctorate Degrees, Master's Degrees, Teaching Credentials or Post-Baccalaureate Study. Those seeking a Bachelor’s degree or a Second Bachelor’s degree should contact Undergraduate Admissions.

Application Instructions

Sacramento State operates under a completion deadline process. Your file must be complete by the deadline date – all materials must be received by both the Office of Graduate Studies and any supplemental documents to the department by the close of business on the final application filing date (some departments have earlier deadline dates for their supplemental applications, please check with your department).

Applications are term specific, which means that Sacramento State will not defer or roll forward your application or admission from term to term. If you do not attend Sacramento State in the term designated on your application, then you must reapply to be considered for admissions to Sacramento State. Applicants may apply to only one program per admission cycle.

Deadlines to submit applications are set by each department and are subject to change without notice. For the most up to date list please visit the Application Deadlines.

Applying to graduate school at Sacramento State entails a simultaneous two part process, and all steps must be completed by the application deadline. The first step is applying to the University through CalStateApply. This application is received by the Office of Graduate Studies and paired with your transcripts to verify that you are eligible to apply for your intended program. For some programs this is all that is necessary. Other programs require a Supplemental Application that your department will pair with your CalStateApply application and transcripts in order to determine acceptance to the program.

Submit Online Application, Fees & Documentation

  1. Complete Online Application at least one week before the deadline to allow time for all steps of the application process to be complete before the deadline Please note the following:
    • Spring applicants may start submitting online applications starting August 1st
    • Fall applicants may start submitting online applications starting October 1st
  2. All post-baccalaureate/graduate applicants must pay the $70 in U.S. funds, non-refundable application fee. Said fee is required for each application filed and is required at the time the application is submitted.

  3. Submit transcripts and other documents to the Office of Graduate Studies by the Application Deadline for your program. Please see the Transcripts section for details. Applicants with foreign documents are required to submit their transcripts one month prior to the application deadline to allow time for evaluation (see Applicants with Foreign Documents for more information).

Department Supplemental Applications

For Department Supplemental Application materials, you should always first check with your department for what is required and due dates. Supplementary materials can include a departmental application, test scores, letters of recommendation, writing samples, etc.

If the program you applied to requires additional documents, you can upload them using your SacLink account at

If Letters of Recommendation are required by your program, then you should initiate them via the online request process that is also available on this website. Please visit your program’s website to confirm whether or not they have a Letter of Recommendation form that you would need to include with your requests. It is your responsibility to ensure that Letter of Recommendation requests are submitted with any required forms and/or information.

Letter of Recommendation Upload Instructions

Supplemental Application Upload Instructions
Please contact the program you applied to for additional information on Letters of Recommendations and any supplemental materials they may require.

Please note: A University Application is always required and incomplete applications will be denied.

Transcripts and Academic Records

Applicants are required to submit one (1) OFFICIAL transcript from ALL colleges and universities attended, in university sealed envelopes or through their e-transcript service, directly to the Office of Graduate Studies by the application deadline. Applications will not be processed until all transcripts have been received.

Submission of Transcripts

  • Please do not send transcripts before you apply. If you are not yet in our system when they arrive, they may not be matched to your application, and your application will be delayed.
  • Transcripts already on file with CSU, Sacramento need not be resubmitted unless there is additional coursework to be reported. If you completed your Undergrad coursework at Sac State, we do not need your transcripts again.
  • The average processing time for transcripts is 1-2 weeks after they are received. This time may be longer during peak times, so please allow adequate time for processing. Also, allow additional processing time if the name on the transcript does not match the name on your application.

For electronic transcripts submission systems that allow you to enter an e-mail address, please use the following e-mail address:

It is the responsibility of the applicant to enter the correct e-mail address and to confirm that the Office of Graduate Studies has received their transcript(s).

Physical transcripts for those institutions that do not send official transcripts electronically can be addressed to:

Office of Graduate Studies
California State University, Sacramento
Riverfront Center, Room 215, MS 6112
6000 J St.
Sacramento, CA 95819

Please note: Applicants who attended foreign institutions are required to submit transcripts one month prior to application deadline, in order to allow time for foreign credential evaluation. Please see Applicants with Foreign Documents section for details.

Heald College Transcripts

On April 27, 2015 all Heald Colleges closed. Since that time the California State, Department of Consumer Affairs, Bureau of Private and Postsecondary Education Office began receiving student academic records for Everest, Heald and WyoTech (Corinthian Colleges in California). Students seeking transcripts should submit a Transcript Request Form as the requests will be fulfilled in the order received. Please continue to monitor the Bureau’s Web site, Facebook and Twitter pages for updates.

Admission Requirements

The minimum requirements to be considered for admission to Graduate Studies are:

  1. An acceptable four year baccalaureate degree from a regionally accredited institution (listed below) to be conferred prior to beginning graduate course work. (If degree was obtained outside of the United States, degree conferring institution must be recognized by the home country’s ministry of education)

    • North Central Association of Colleges and Schools or The Higher Learning Commission of the North Central Association (NCA),
    • Middle States Association of Colleges and Schools or The Middle States Commission on Higher Education (MSCHE)
    • New England Association of Colleges and Schools or The Commission on Institutions of Higher Education (CIHE) of the New England Association of Schools and Colleges
    • Southern Association of Colleges and Schools or The Southern Association of Colleges and Schools Commission on Colleges (SACOC)
    • Western Association of Schools and Colleges
    • Northwest Association of Schools and Colleges or The Northwest Commission on Colleges and Universities (NWCCU)
  2. A minimum GPA that meets the requirements of the program to which you are applying. Please visit the Graduate Programs page for department-specific GPA requirements.

Graduate/Post Baccalaureate applicants may not apply for or otherwise attempt to obtain a duplicate graduate degree. A duplciate degree is another degree that includes the same or similar curricula, whether or not the name of the degree(s)/program(s) are an exact match. Please see the Sacramento State's duplicate degrees policy.

Graduate/Post-Baccalaureate applicants may apply for a degree or credential program by meeting the minimum requirements for admission in accordance with University regulations as well as Title 5, Section 3 of the California Code of Regulations (CCR), which states that a student shall have completed a four year college course of study and hold an acceptable baccalaureate degree from a regionally accredited institution, or shall have completed equivalent academic preparation as determined by appropriate campus authorities.

Concurrent and Visitor Enrollment

Concurrent and Visiting Enrollment for students coming to Sacramento State is closed until further notice.

Graduate/Post-Baccalaureate Students from CSUS wishing to attend other CSU campuses as a Concurrent or Visiting Student should:

  1. Contact the Department from whom the course you wish to take is offered. This is to ensure that there will be space in the course for enrollment.
  2. Complete and submit to the office of Graduate Studies Concurrent and Visiting Enrollment Form.

CSU Policies and Procedures for Intrasystem Concurrent or Visitor Enrollment Eligibility Graduate Status

  1. The student has completed at least one term at the home campus as a matriculated student or will be enrolled concurrently in such status.
  2. The student has been admitted to or is enrolled in an authorized graduate program at the home campus.
  3. The student was in good standing at the last college attended.

Enrollment Conditions

  1. Approval of concurrent enrollment is valid only for the term specified and is subject to space availability and registration priority policies at host campus.
  2. Academic advisement is available only at the home campus.
  3. Concurrent enrollment is possible only in overlapping terms.
  4. Evidence of completion of course prerequisites may be required at the host campus (i.e., personal transcripts or grade reports).
  5. Financial aid is available only through the home campus and students eligible for veterans, rehabilitation, social security and other federal, state or county benefits must secure eligibility certification through the home campus.
  6. Health services on host campus will be limited to treatment for emergencies.
  7. Participation in student activities at the host campus is subject to any limitations, which may exist at that campus. Similarly, student union facilities will be available according to policies at each campus.
  8. Parking on the host campus will be available on the basis of a term fee within campus parking availability or on a daily fee basis.
  9. Information concerning host campus identification card policies will be available at the time of registration.


  1. Student completes application and submits to the Office of Admission & Records at home campus in advance of the first day of classes at both campuses. Contact host campus for deadlines, if any.
  2. Home campus registrar designee completes Part II and forwards copies to host campus registrar designee if approved, or returns to student, if disapproved.
  3. Host campus registrar completes Part III-A and mails a copy to student with registration instructions.
  4. Concurrently enrolled student pays CSU registration fees on home campus based upon the total number of units for which she/he is or plans to be registered including units on the home as well as host campus(es), e.g. three units at home and three units at host equals part time fees, and six units at home and 3 units at host equals full time fees. Payment is certified on all copies of the application. Home campus non-resident tuition fees, as appropriate, are paid at the same time and entry made with the fee certification.
  5. Student registers at host campus presenting approved copies of the application. Host campus non-resident tuition fees and any user fees are paid and entry is made on the application for concurrent and/or visitor status.
  6. Host campus completes Part III-B on all copies.
  7. Program changes will be accomplished by following standard procedures on both campuses. Official notification will be provided by the host campus to the home campus. If a student withdraws from the home campus and requests refund for the refundable portion of the State University fee, the host campus must be notified.
  8. Permanent academic records will be maintained at the campus where courses are completed. A record of credit earned at a host campus will be available to the student and to the home campus.

Licensure or Credentialing Programs

Admission into programs leading to licensure and credentialing does not guarantee that students will obtain a license or credential. Licensure and credentialing requirements are set by agencies that are not controlled by or affiliated with the CSU and requirements can change at any time.

For example, licensure or credentialing requirements can include evidence of the right to work in the United States (e.g., social security number or tax payer identification number) or successfully passing a criminal background check. Students are responsible for determining whether they can meet licensure or credentialing requirements.

The CSU will not refund tuition, fees, or any associated costs, to students who determine subsequent to admission that they cannot meet licensure or credentialing requirements. Information concerning licensure and credentialing requirements are available from the department or program.

Please see our Graduate Programs & Deadlines page for contact information.