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Office of Space Management Division of Administration & Business Affairs

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Astra Schedule

Astra Schedule is the University's comprehensive event and facilities scheduling software tool managed by Space Management to locate and schedule facilities for classes, final exams, and events. Astra Schedule is available 24/7 on campus or off campus with a VPN connection. When Astra Schedule loads, Guest User access automatically displays.

Astra Schedule Application

Astra Schedule & CMS-SA Interface

Astra Schedule has an interface with the Common Management Systems Student Administration system (CMS-SA) that synchronizes facility assignments for classes between the two systems. Event information in Astra Schedule is not maintained in CMS-SA.

The Astra Schedule interface with CMS-SA is designed to facilitate the coordination of data between the two systems. It has several "modes" and runs them simultaneously.

  • (CMS-SA to Astra) A batch import runs every weekday morning before 7:00 a.m., that re-imports active and tentative semester class section data from CMS-SA. This import allows academic department schedulers to work in Astra Schedule with the most current CMS-SA data at start of each work day.
  • (CMS-SA to Astra) A transactional import is scheduled to run every twenty minutes every weekday to capture changes made in CMS-SA during standard hours of operation.
  • (Astra to CMS-SA) A real-time export runs whenever a facility assignment has been made or a facility is removed from a class section in Astra Schedule. The facility assignment or removal is sent to CMS-SA as soon as the change is saved in Astra Schedule.
  • (Astra to CMS-SA) A batch export runs select evenings after 5:00 p.m. to capture any outstanding facility assignments made to class sections in Astra Schedule and sends them to CMS-SA.

Astra Schedule Room Reports

State owned instructional facilities and outdoor spaces for class and event scheduling are maintained in Astra Schedule. For convenience, reports that list instructional facilities, seat capacity, and features are listed below. Visit IRT Classroom Technology for more information on classroom technologies that support diverse pedagogies.

Astra Schedule Room Reports

Astra Schedule User Security & Training

Space Management manages Astra Schedule user accounts for academic departments to perform facilities assignments for class sections. Before granting Astra Schedule security access, Space Management must confirm users have relevant access in the Common Management Systems Student Administration system (CMS-SA). New Astra Schedule department scheduler users are required to complete hands-on or virtual training provided by Space Management. Additional training on Astra Schedule is provided upon request. Astra Schedule User Guides are available below.

Astra Schedule User Guides

Astra Schedule Course Analysis & Lecture Room Utilization Reports

Key Strategies for Improving Classroom Utilization

Space Management has highlighted 4 strategies that will help the University maximize facility utilization, minimize scheduling conflicts and bottlenecks, and facilitate an optimal class schedule for student success. Key Astra Schedule reports listed below support each of these strategies and are designed to help colleges and departments be proactive with changes to current and upcoming class schedules.

  • Strategy 1 - Spread class offerings out over the entire scheduling week
  • Strategy 2 - Reduce unused seats by scheduling classes into appropriately sized rooms
  • Strategy 3 - Minimize class offerings that use non-standard meeting patterns
  • Strategy 4 - Reduce the offering of unnecessary sections

For assistance using the reports below, download the Guide to Use Astra Schedule Reports to Support Capacity Management and Efficient Scheduling.

Note: Term reports will be posted following census.